As a PA/Team Administrator, you will provide essential administrative support to team members across all levels, enhancing the overall efficiency of operations.
Key responsibilities
Provide day-to-day administrative support to team members across all levels, as well as to business support teams.
Manage expense reimbursements, including reconciliation against credit card statements and follow up on outstanding charges.
Maintain and update systems by creating new accounts, projects and contact records as requested.
Support the team in maintaining resourcing data, including hours, planning schedules, skills and certifications.
Process monthly billing and invoicing accurately and meeting billing deadlines.
Coordinate and manage diaries and inboxes, scheduling appointments, meetings and travel arrangements.
Book and manage travel for team members.
Assist in organising internal and external events, including client functions, firm-wide initiatives and team events.
Enter and submit timesheets on behalf of team members when required.
Schedule meetings and assist team with arrangements including meeting room bookings, catering arrangements, visitor management and preparation of materials.
Assist with the preparation of documents, including correspondence, presentations, reports.
Perform general office duties as needed, including kitchen upkeep, ordering supplies and assisting with ad hoc facilities requests.
Assist business operations teams and committees with additional projects and tasks as needed.
Skills and experience
Completion of relevant studies in business administration (desired).
Experience in an administration or secretarial/PA role.
Ability to plan, organise and prioritise work, self and team and to handle multiple and conflicting demands.
Intermediate to advanced Microsoft office skills, including Microsoft Word and PowerPoint. Intermediate Microsoft Excel Skills
Exposure to Salesforce and Certinia advantageous
High level of attention to detail.
Strong communication and interpersonal skills and ability to build good working relationships.
Ability to exercise initiative and work both independently and cooperatively, adopting a proactive and flexible approach to work.
Maintain confidentiality and handle sensitive matters diplomatically and discreetly.
What’s in it for you
Gain exposure to a variety of administrative functions and enhance your organisational skills.
Contribute to team success through impactful support and engagement in diverse projects.
Experience a collaborative workplace that values your contributions and encourages professional growth.
Apply Now!
Location:
Sydney,NSW
Salary:
0.00 - 85,000.00 Annual
Work type:
Full Time
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