Part-time Personal Assistant

Te whiwhinga mahi | The Opportunity

A well-established, purpose-led Auckland organization is looking for a part-time Personal Assistant to support its Chief Executive. This is a people-first environment where the administration, coordination and paperwork sit behind work that genuinely matters. The organization is evolving - expanding programmes, developing its model of care and exploring new revenue streams - and needs someone to create capacity at the top.

He aha koe e whiwhi ai? | What's in it for you?

A competitive salary, discussed with you confidentially

Part-time hours with genuine flexibility - shorter days or a school-hours pattern, potentially across three to four days per week

Friday is the least important day for coverage

Laptop provided

Close working proximity to the CEO and a small, collaborative team

An environment where people feel valued, supported and appreciated

Real scope to shape how the role works and improve the systems around it

Kōrero mō te tūranga | About the Role

This is the right-hand role to a Chief Executive whose focus is increasingly on strategy, stakeholder relationships and organizational development. You'll take ownership of the diary and a high-volume inbox, bring order to competing priorities, and make sure decisions and actions actually land. There's a strong governance element too - Board and subcommittee coordination, Board packs, minutes and action tracking - alongside reporting and process improvement. You'll also lend a hand to the wider team in marketing, fundraising and volunteer coordination when capacity allows.

Ngā kawenga | Key Responsibilities

Proactively manage the CEO's diary, including internal, Board and external stakeholder meetings

Triage a high-volume inbox - identify priorities, summarize key information and flag what needs attention

Draft correspondence and responses in the CEO's preferred style, and follow up outstanding actions with internal and external stakeholders

Coordinate Board and subcommittee meetings, prepare and collate Board packs, and support minutes using BoardPro and transcription/AI tools

Transfer actions into Trello, monitor progress against deadlines and chase them through to completion

Collate monthly team, clinical and management reporting, and maintain dashboards and spreadsheets that give visibility of priorities and progress

Support fundraising and grant administration - donor CRM updates, receipts and acknowledgements, thank-you correspondence, and grant and accountability trackers

Identify opportunities to streamline administration, reduce duplication and move manual processes to digital systems

Ngā pūkenga me ngā wheako | Skills & Experience

Background in a PA, executive support, administration or coordination role, ideally supporting a senior leader

Strong organizational and time-management skills, with the ability to prioritize competing demands and work independently

Excellent attention to detail and accuracy across documentation, reporting and deadlines

Confident written and verbal communication, including summarizing information clearly and drafting professional correspondence

Strong Microsoft 365 skills, particularly Outlook, Teams, Word and Excel, and confidence using digital tools to improve systems

Sound judgement and discretion with sensitive and confidential information

Familiarity with BoardPro, Trello, CRM systems or Xero is advantageous, though not essential

Me pēhea te tuku tono | How to Apply

Apply online today and we'll keep you updated on progress.

At people2people, Edge Recruitment and Frog Recruitment, we welcome everyone and encourage people to be their authentic selves. If you require reasonable adjustments during the recruitment process, please contact your recruitment consultant so we can support your needs.