This is a permanent opportunity within the Projects & Real Estate team of a large, well-regarded commercial law firm. Known for its high performance and collaborative working style, the team supports clients on large-scale infrastructure projects and major property developments.
You will work closely with two Partners in the construction space and their wider legal team, ensuring efficient workflow across document production, billing, scheduling, and client communications. The environment is fast-paced but supportive — a good fit for a confident, adaptable candidate who takes pride in being dependable and proactive.
Te whiwhinga mahi | Key Responsibilities
- Preparing and amending documents, correspondence, and reports
- Opening and closing files, updating client records and CRM systems
- Monthly billing support, including time recording and WIP management
- Diary and travel coordination for Partners and team members
- Acting as a liaison point between clients, legal staff, and internal teams
- Supporting workflow continuity and file management during quiet periods
- At least three years’ secretarial or administrative experience (legal, property, or professional services preferred)
- Strong MS Office skills and familiarity with document management systems
- Excellent attention to detail, discretion, and written communication
- Proactive mindset and the ability to manage competing priorities independently
- A professional, personable manner and ability to work well in a team
- Previous experience with billing systems or WIP processes would be advantageous
- Join a high-performing legal team engaged in major, complex projects
- $70000 - $89000 salary package (including KiwiSaver)
- Work with Partners who value quality support and clear communication
- Be part of a social, energetic team culture with two other experienced secretaries
- Gain exposure to a variety of interesting, large-scale property and infrastructure matters
- Convenient CBD location, close to public transport and amenities
Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.
Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.
